Features
Single Instance Storage
Single Instance Storing automatically archives only one instance of a document that has been saved multiple times. Archive Manager Files Edition checks whether identical files have already been saved by means of Single Instance Method (MD5 check sum logic). This avoids multiple versions of the same file and significantly reduces storage space. Authorized users can still access and edit the document as usual.
Archiving Methods
File archiving jobs can be set for pre-determined times. The IT Administrator can manage the time period of these jobs by specified criteria: for documents of a certain type, those that exceed a certain size and age, or documents from particular users. Archive Manager Files Edition adds various filters to jobs for specific archiving options.
Archiving Options:
- All files including directory structure
- Specific File Types (e.g. MS-Word)
- Files exceeding a specific size
- Files starting at a specific creation or edit date
- Files which have not been accessed since a specific date
Global File Management
Manage multiple domains of File Server environments in different locations around the world. Create archiving jobs from remote servers and replace stored files using HTML shortcuts. Network flexibility and offsite systems improve the adaptability of file archiving infrastructures. Archived files are easily accessible via the web portal from worldwide locations.
Compliance Management
The IT Administrator can set retention times on documents for complete control of the file lifecycle with regards to litigation. After designating a file with a deletion time, the admin can assign a "keep-alive period" that warns him or her that the retention time is reached and the file is about to be deleted from the archive. Compliant storage media can be installed to ensure the files are not tampered with while stored.
Automatic Versioning
If an archived document is accessed and edited, Archive Manager Files Edition recognizes the amendments and automatically stores the revised document as a new version. Authorized users can then view the different instances, new or original, of that document. This prerequisite archiving tool is central to compliant storage management and retrieving files for e-Discovery.
Lifecycle Management
Automated file lifecycle management is applied to every aspect of Archive Manager Files Edition archiving. Capturing, routing, storing, restoring and deleting documents form the backbone of a document lifecycle and can all be automated using the HSM Archive engine.
Disaster Management
Parallel archiving of files onto many storage devices provides high availability and functions primarily as a backup file system. Should a file server malfunction, the effortless restore functionality of Archive Manager Files Edition allows an administrator to retrieve archived files to a target server. File restoration jobs are easily managed from the archive to the MS-System File Server.
User Transparency
Authorized users can administer their own file system by manually archiving and restoring documents. Ordinary users are not affected by the file archiving process; they remain completely unaware of the Archive Manager Files Edition installation. The user interface is unchanged and the users’ daily file processes are unaffected.
