Exchange Optimization
Written by Evaluator Group Analyst, Randy Kerns
Maintaining the email operational environment with consistent performance and availability is expected of IT. Maintaining it without having to do continuous upgrade and expansion to meet ongoing needs is the only practical and economic goals for IT in keeping the environment under control.
In most environments, the management of emails requires some compliance or governance controls. The additional security required gets more impacting as the number of emails increase without a solution that automates the process and handling of the security demands. The control and management of emails must be visible through Exchange so that it is a seamless process. For completeness, the emails currently in PSTs must also be managed as part of the process.
This recent paper written by Randy Kerns suggests that the solution must manage an ever-growing amount of emails and attachments and is characterized as an archiving system where the emails can be moved to storage and out email databases and PSTs based on rules and criteria. The movement must be automated and able to be expanded or extended as the number of emails increases. The emails that are archived still must be available for access by users but without requiring additional administrative effort or end-user workflow changes. The solution must also incorporate or enable the compliance and governance requirements in place today or on the horizon.
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