Delve's New Boards Feature Shows Social Media's Influence on Office 365
Content collaboration is always at its best when end users in any organization know when others have contributed to their work content. SharePoint and Office 365 offer several different methods to notify users when content has been updated but, admittedly, it’s not perfect for a generation of professionals that are more Facebook and LinkedIn savvy than sorting through files on various drives.
Office Delve was Microsoft’s answer. It’s a new Office 365 program that provides end users with a new way to discover relevant information and connections across their organizations. By leveraging Microsoft Office Graph, Office Delve attempts to display the most relevant information for each user based on how they work and who they engage on a daily basis.
The goal of Office Delve is to have information find the user versus the traditional approach of users navigating and searching for relevant information. Yesterday, Microsoft expanded that approach by adding “Boards”, a new feature that allows users to organize information displayed by Office Delve. While Boards is not unique to Delve (users of Pinterest will find the Boards UI very familiar) it represents a radical departure from the traditional file system based user experience that organizes information into folders. If Pinterest is any indication of success then the Boards user interface should be well received.
With the introduction of any new technology feature, Office Delve's Boards brings into question the security of your SharePoint Online and OneDrive for Business environment since it automatically updates your activities with your content collaboration work teams. Historically “security by obscurity” provided some insulation from improperly configured permissions within SharePoint deployments.
For now, we might recommend that new Delve users limit their collaboration broadcasts to smaller teams as Microsoft or administrators better define use policies or best practices for effectively and securely sharing information with peers.
Trevor is a recognized SharePoint innovator and the principal architect of StoragePoint, the ground-breaking storage optimization software for SharePoint. Trevor joined Metalogix in 2010 with the acquisition of BlueThread Technologies. He was instrumental in the launch and growth of StoragePoint while serving as Chief Operating Officer (COO) of BlueThread Technologies, a company focused on developing applications for Microsoft products and technologies. StoragePoint has become the #1 Remote BLOB Storage (RBS) solution in the market. Prior to BlueThread, Trevor led technology teams in Enterprise Content Management (ECM) and Enterprise Application Integration at NuSoft Solutions, acquired by RCM Technologies in 2008.