HEADQUARTERS
Copenhagen, Denmark
OVERVIEW

COWI is a leading consulting services organization with world-class competencies within the fields of engineering, economics and environmental science, including specialized services such as bridge, tunnel and marine structures, airports, mapping, water and the environment. Headquartered in Copenhagen, Denmark, the company boasts a global presence with 101 branches and affiliated offices. COWI has more than 6,100 employees involved in 17,000 projects hosted in SharePoint, its most business critical application.

  • Depends on SharePoint as business-critical collaboration tool for over 6,000 employees across 101 locations and 17,000 client projects.
  • Migration from SharePoint 2007 to 2013, approximately 10 TB of content with 11,000 of its 55,000 sites live and changing weekly
  • Solutions deployed: Content Matrix
COWI Enlists Metalogix Content Matrix to Complete a 10TB Migration of It’s Business Critical SharePoint Without Single Disruption to 6,000 End Users
CONTENT MATRIX ENABLES A SMOOTH MIGRATION OF 55,000 SITES FROM SHAREPOINT 2007 LEGACY CUSTOMIZATIONS TO SHAREPOINT 2013 FUNCTIONALITY
THE CHALLENGE

When COWI’s Senior IT Solutions Architect Jesper Lauridsen started planning for a migration to SharePoint 2013 it became clear COWI needed a solution that could handle its large content volumes and transform the 180 customized components from their SharePoint 2007 environment to smooth functionality in SharePoint 2013, while ensuring business continuity and minimum downtime during the two-year migration process.

SharePoint is COWI’s most business critical application, with 55,000 sites of which 11,000 are live and change weekly. In time, Lauridsen has plans to move COWI to the cloud, but if the functionality provided by customizations could not be transformed over to SharePoint 2013 he knew COWI would not be in a position to complete a successful migration in the future.

Henrik Nordtorp
Principal Architect at ProActive

We had worked with other tools in the past and they simply were too simple - not professional or advanced enough. Metalogix was the only tool that allowed COWI to have a clean migration, handling all customization and transferring them into the new site with all new functionality. There are simple tools on the market, Metalogix has the professional grade tools.

The PowerShell abilities included in Content Matrix go beyond the user interface. There is so much you can do for expanding migration jobs - changing configurations on the fly, transformations, rearranging sites, content, mappings of domains - all the intricacies of a complex migration at scale. This was all very easy to do with Content Matrix. It is a differentiator over every other migration product out there.

This two year move was virtually undetectable by our users. Using Content Matrix’s incremental migration features, we could move content even while the platform was in use while reservinglarger migrations for our regular service windows.

THE SOLUTION

To assist in the evaluation of migration products, COWI turned to its trusted IT consulting partner and Microsoft Gold Partner, ProActive.

“We had worked with other tools in the past and they simply were too simple - not professional or advanced enough,” said Henrik Nordtorp, Principal Architect at ProActive. “Metalogix was the only tool that allowed COWI to have a clean migration, handling all customization and transferring them into the new site with all new functionality. There are simple tools on the market, Metalogix has the professional grade tools.”

The most powerful tool for SharePoint and Office 365 migration and management, Content Matrix goes beyond the capabilities of Microsoft’s out-of-the-box upgrade tools, delivering high-speed, high-fidelity migration and content organization capabilities. With Content Matrix, organizations can migrate SharePoint by site collection, site, list, library, business unit or department with zero downtime and in a single hop between any SharePoint version and cloud platforms.

A significant differentiator for COWI was the flexibility and extensible nature of Content Matrix. For example, its PowerShell scripting capabilities enabled the integration of code or fixes – a critical feature given the highly customized nature of the existing environment.

“The PowerShell abilities included in Content Matrix go beyond the user interface. There is so much you can do for expanding migration jobs - changing configurations on the fly, transformations, rearranging sites, content, mappings of domains - all the intricacies of a complex migration at scale,” Nordtorp explained. “Your option of doing it in the UI is to do this tens of thousands of times. In PowerShell you can script these things to run, to change what the job does. This was all very easy to do with Content Matrix. It is a differentiator over every other migration product out there.”

THE RESULTS

“I’ve worked with Metalogix for many years and I will never recommend doing a large scale or complex migration without Content Matrix,” said Nordtorp.

“This was a huge undertaking and a huge challenge for us but in the end we’ve had a successful project,” said Lauridsen. “We did not have any incorrect migration or missing data, corrupted data practically. That is a huge satisfaction to us.”

The COWI migration team also stressed several other benefits achieved pre- and post-migration, including:

  • Continuity of Business Operations – Fulfilling its primary goal, COWI’s migration from SharePoint 2007 to 2013 proved seamless to end users. “This two year move was virtually undetectable by our users. Using Content Matrix’s incremental migration features, we could move content even while the platform was in use while reserving larger migrations for our regular service windows. Now our users are enjoying a one-to-one system, but they have no way of knowing what went into it because it’s all under the hood!”
  • Simplified Content Architecture – Furthermore, Content Matrix made it possible for COWI to even out its content payload in line with Microsoft recommendations. Pre-migration, COWI’s extranet site collections were in the range of one terabyte, far exceeding the 100 gigabyte recommendation for SharePoint 2007. “Our intranet was comprised of many departmental files structured as sub-sites within a big site collection. Content Matrix made it possible for us to take each of these departments and promote them to individual site collections.”
  • Better Alignment With Business Needs – By eliminating the customization requirements of SharePoint 2007, COWI is seeing returns with SharePoint 2013, a platform that’s easier to maintain, freeing up IT to deliver more business value and level of support. “We were spending too much of our time servicing the platform and keeping the lights on,” said Lauridsen. “Thanks to Content Matrix and to the migration to SharePoint 2013 we can now focus more of our time helping the business, which is something we hope to do even more as the 2013 platform stabilizes.”